Should You Allow Clients To Film?


Have you noticed that many times when you go to give a presentation or consult the client wants to film it? It’s happening more and more. What to do?

You are in an intellectual property business, and you must do whatever you have to do to protect your ownership of your own property. Therefore, I suggest that you always be prepared for this and not be surprised. How to do it?

Carry a taping agreement with you at all times. Put down a few restrictions on your letterhead and have it in your client file when you travel. Now, I’m not an attorney, but here is what I suggest you may want to include on a simple, non lawyer-type agreement.

  1. Client to provide you with a master copy of the film within seven days.
  2. Film may not be sold in any manner or for any reason. (If anyone is going to sell the presentation it’s going to be YOU!)
  3. Film may be viewed by employees of group that hired you only. No one else.
  4. Film may be used in house for a period of a year (or whatever).
  5. Film may be used by you as a marketing piece, product, to advertise, or in any way you wish to use it.

Simple? Yes! I want it to be simple and not seem too off-putting to your client.

When you have your copy of the film review it. Ask yourself:

  • Would it make a good video product?
  • Would it make a good audio or MP3 product?
  • Could you pull out clips that could be used to promote yourself on your website or on You Tube?

I think product is a terrific thing! Nothing like turning your computer on in the morning and find that people have ordered products on your website! Love it!

So, be prepared! If you are, you will protect your rights and you may even make extra profit by having an agreement. At the very least, you will be positioning yourself as a professional!

Copyright 2011, Lois Creamer. Lois Creamer works with professional speakers who want to book more business, make more money and avoid costly mistakes! She can be reached in the following ways:
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7 Responses to “Should You Allow Clients To Film?”

  1. julie on October 18th, 2013 1:37 am

    Good question. As someone who spend many years and tens of thousands of dollars obtaining a patent and trade dress, I’m a little concerned about clients videotaping, especially if they plan to sell it or use it on their website. I think they often do it if people can’t make the conference. But if you could just watch it from home, why go in the first place?

    I’ve had several who said they were going to film it, sell it, and not pay me for it, or the speech. That’s really crossing the line!

  2. Lois on November 21st, 2013 2:25 am

    Julie – if this is regularly happening to you, you have a problem. You need to dictate who can have access to your information period. Always have a taping agreement with you!

  3. Stephanie Calahan on October 18th, 2013 1:39 am

    Great tips Lois! I’m curious why you would suggest having a separate agreement vs having this in your standard boilerplate agreement.
    Thanks for sharing!

  4. Lois on November 21st, 2013 2:22 am

    I don’t suggest a desperate agreement for a testimonial Stephanie. Nor do I suggest it be part of your agreement. If the client doesn’t get to writing you a testimonial, where do go from there? Call him and demand one since it’s in the agreement? This request should be part of a follow-up, thank you call! When you know the client was happy, request one. Make it easy for both of you by having it done in LinkedIn!

  5. Cliff Quicksell on April 9th, 2015 1:45 pm

    Brilliant! Thanks for sharing

  6. Owen Rubel on June 12th, 2015 9:09 pm

    I would also add ‘film cannot be edited by said company and must be shown in its original form’ and’ film cannot be used by said company for promotional purposes’. These two clauses keep it from making you appear like you promote their products, ideas, company.

  7. Alfred Poor on June 12th, 2015 9:48 pm

    That’s about what I do. My standard contract excludes recordings. When I approve them, it is along the same terms as you list here. These are details to settle in advance, not afterwards.

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